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Digital Archivist

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Posting Details

Title Information

Security Sensitive Position? Yes
Hours of Work 8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number TSU201781
Official TSU Title Digital Archivist
Grant Title N/A
Job Description Summary / TWC Summary

Under general supervision, oversees receipt of gifts to Special Collections and the accessioning, arrangement, description and preservation of permanent records. Plans, organizes and manages the University’s archive and special collections such as the Congresswoman Barbara Jordan’s Archives and other related archives housed in the Robert J. Terry Library’s Special Collections. Performs professional services related to the acquisition, maintenance, cataloging, disposition, and preservation of archival materials. Participates in departmental reference and collection liaison responsibilities.

Essential Duties Summary

Plans and executes the daily operations and activities of the library’s archives and related Special Collections. Reviews, identifies, analyzes, evaluates, processes, and preserves a variety of historically valuable records and documents, photographs, slides, films and other archival materials. Applying professional standards to processing, arrangement and preservation of records, develops and prepares standard and digital reference and finding aids for the collection, such as lists, indexes, guides, bibliographies, abstracts, microfilmed copies and digital copies. Participates in developing and implementing procedures for the acquisition, processing, and preservation of archival materials and documents. May select, train, and supervise assigned support staff, including work allocation, problem resolution; performance evaluation, and makes recommendations for personnel actions. Prepares exhibits, catalogs, brochures, and bibliographies for archives and memorabilia and promotes activities to increase awareness of historical records and memorabilia. Advises potential contributors concerning the needs for preservation of historically valuable records. Collaborates with other universities/organizations on digitizing and archival projects. Takes lead role for university in such projects. Performs general and specialized reference, collection development and preservation work for the various special collections. Performs other duties as assigned.



Hiring Range Commensurate with experience.

Requires a Masters of Library Science (MLS) or equivalent degree from an ALA accredited university.

Required Licensing/Certification


Knowledge, Skills, and Abilities

Requires knowledge of Encoded Archival Description (EAD), PREMIS or equivalent national library standards; MARC and MARC21 cataloging standards and knowledge of Dublin Core database for the storage of digital library materials. Must be proficient in the use of personal computers, and Microsoft Office software such as Word, Excel, Power Point and Access; and various Library software. Knowledge of one or more computer programming languages such as HTML or XML also preferred.

Work Experience

Requires one (1) to three (3) years of related experience, preferably in higher education (academic library).

Leadership/Supervisory Responsibilities

Supervises a section within the department or a small department of direct reports. Includes some human resources responsibilities for direct reports. Confers with library administrator(s) about human resources and operational issues. If no supervisory responsibilities, serves as single incumbent for critical function.

Work Complexity/Budget Authority

Tasks are multiple and diverse with considerable interrelationship across processes. Handles some unrelated functions. Work requires the direct application of a variety of procedures, policies and/or precedents. Some responsibility for budget and expenditure authority.

Independent Judgment/Decision Making/Problem Solving Skills

Performs duties within scope of general University policies, procedures and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. Makes recommendations that affect policies, procedures and practices. Refers exceptions to policy and procedures to the supervisor.

Personal/Organizational Contacts

Regular and substantial contact with others. Contacts usually involve discussions related to policies and programs and may include proposal or grant writing, negotiation with vendors, solicitation of financial donations for the University, and the like. Handles sensitive, complex, and/or confidential information.

Customer Service Relationships

Anticipates customer needs and regularly motivates or influences others to deliver customer service excellence. May troubleshoot highly sensitive or confidential issues. Personally ensures problem resolution. Identifies barriers to effective customer service and sets customer service standards. Establishes a customer feedback system and holds self accountable for customer service excellence within the department or program.

Working/Environmental Conditions

Work is performed within routine office environment with no exposure to hazardous or unpleasant conditions. Physical demands are usually limited to sitting or standing in one location much of the time. Some stooping, lifting or carrying objects of light weight may be required.

Desired start date
Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date
Open Until Filled (overrides close field) Yes
Special Instructions to Applicants Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Masters of Library Science (MLS) or equivalent degree from an ALA accredited university?
    • Yes
    • No
  2. * Do you have one (1) to three (3) years of related experience? (Preferably in higher education academic library.)
    • Yes
    • No
  3. * Do you have knowledge of Encoded Archival Description (EAD), PREMIS or equivalent national library standards; MARC and MARC21 cataloging standards and knowledge of Dublin Core database for the storage of digital library materials?
    • Yes
    • No
  4. * Do you have proficient with the use of personal computers, and Microsoft Office software such as Word, Excel, Power Point and Access?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3